Recognized as one of the world’s best road courses, Michelin Raceway Road Atlanta is a 2.54-mile road course situated in the rolling hills 35 minutes north of Atlanta. The multi-purpose facility hosts the 10-hour Petit Le Mans race that closes out the IMSA schedule and is the final of the four endurance races contested by the series. The track prides itself on a family-friendly atmosphere, with a “Kids 12 & Under Are Always Free” policy.
Summary
This role manages business-related tasks for the President, Director of Operations, and additional Michelin Raceway Road Atlanta staff while organizing and coordinating office administration and procedures.
Essential Duties and Responsibilities include the following.
Coordinate with the IT department on all office equipment to assist with telecom and network issues and maintain inventory logs
Partner with the HR department and Track President to organize and maintain office operations, policies, and procedures.
Provide administrative support for the Track President, Director of Operations, on coordination of daily calendars, travel itineraries, credential requests, etc.
Coordinate and track invoicing and post-event bills
Manage and control cash inventory on property and provide monthly reports
Manage the process for donation requests, process approved certificates, and coordinate delivery.
Manage property signage needs by working closely with Partnerships and Operations
Assist with Guest Services, Dispatch, Event Shuttles, and other Event Operations as needed.
Oversee the guest list, and distribute invitations, and passes for the President’s Patio during race events.
Order cash for spring and fall events
Uphold a strict level of confidentiality.
Other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Proven experience as an Executive Assistant with additional experience managing an office environment is a must.
• Proficiency in MS Office (MS Excel, Word, PowerPoint, and MS Outlook, in particular).
• Excellent time management skills, attention to detail, and the ability to multi-task and prioritize work.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• Maintain confidentiality
• Internal/external stakeholder care
• Attention to detail
• Ability to meet/exceed deadlines
• Time management & ability to multi-task
• Problem-solving skills
• A creative mind with an ability to identify and suggest improvements.
• Must be able to work evenings and weekends, as required.
Education and/or Experience
Associate degree or equivalent from a two-year College is preferred or a minimum of three years related experience and/or training; or an equivalent combination of education and experience.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
Proficient on Company-provided hardware and software.
Other Qualifications
May require some evenings or weekends for events.
This position may handle cash or have access to credit card information – requires a credit check.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use their hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. The employee must regularly lift and /or move up to 10 pounds, and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
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Apply Now!
Learn more about this role and our team by applying at www.careers.nascar.com for consideration.
We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!
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