Event Protocol Operations Manager

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview:

We are looking for an Event Protocol Operations Manager to join our Events Operations team.

Main Duties and Responsibilities

Ceremonies and Protocol

• Accountable for the delivery and execution of key F1 ceremonies and protocols during race weekends including but not limited to the Drivers Parade, Cool Down Room, National Anthem, and Podium Ceremonies
• Implement and maintain standardised protocols for all key ceremonies from planning to execution to ensure continuity throughout the season, and a consistent high standard of delivery and seamless fan experience
• Cultivate and manage relationships with all event promotors to ensure;
  • all necessary plans and documents are received from the promoter within designated timeframes before race weekends
  • all feedback is provided and amendments completed in a timely manner
  • any issues identified are raised and escalated through the correct channels
  • an accurate list of all dignitaries and performers is obtained to ensure correct accreditation is created
  • ensuring promoters have the correct insurance cover and/or indemnity documentation
• Coordinate with internal stakeholders to ensure clear accountability for their deliverables
• Work closely with key Formula 1 suppliers and partners such as FIA and Paddock Club Co-ordinator to maintain relationships and help facilitate seamless event execution

On-site rehearsals

• Liase with internal and external stakeholders to ensure that all preparation for rehearsals have taken place, this includes orchestrating detailed preparation meetings, ensuring all necessary equipment and resources are in place, and conducting thorough pre-event testing protocols
• Attend multiple rehearsals throughout the week with Promoters and other key stakeholders, reviewing all key ceremonial elements
• Manage and coordinate any changes on-site, implementing any necessary adjustments and informing relevant individuals of changes

Live Event Management

• Represent Formula 1 at the Master of Ceremonies Meeting to discuss and agree Driver’s Parade and Parc Femme protocol
• Orchestrate various preparatory meetings on-site including, but not limited to; security arrangements for Drivers’ Parade and support races, Cool Down Room logistics, and comprehensive podium ceremony planning
• Manage complex event logistics ensuring seamless execution of all ceremonial elements, such as directing the Driver’s Parade, coordinating trophy presentations, supervising performer positions, managing ceremonial equipment (plaques, plinths, flags), and maintaining precise Parc Fermé arrangements
• Provide comprehensive briefings to trophy presenters on the protocol and procedure for handing out trophies
• Develop clear, accurate scripts for commentators announcing both trophy presenters for the Podium Ceremony and National Anthem Dignitaries
• Work at pace to effectively process and deliver on extra or last minute requests for driver signatures post-race, access requirements, equipment needs, and more

Who Are We Looking For?

Experience

• Previous experience in large scale events, ideally Sports
• Knowledge or experience of working with ceremonies and protocol

Personal qualities

• Ability to interact effectively and communicate with a wide range of people and personalities, including external suppliers and third parties.
• Ability to work under time constraints and pressure.
• Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines.
• High level of accuracy and attention to detail.
• High level of integrity and ability to maintain confidentiality.
• A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic.
• Fast-paced, enthusiastic and ambitious.

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme

• Dental Care

• 4 x Grand Prix Paddock passes per season

• Enhanced maternity/paternity leave and other family planning policies

• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill

• Free healthy snacks in our offices

• Subsidised canteen in Biggin Hill, serving breakfast and lunch

• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure

• Opportunities to develop and request training for your role via our in-house Learning and Development team

• Discount on F1 merchandise

• Discount at F1’s experiences including F1 Arcade and F1 Drive

• Perkbox benefit portal and more

Division: